To: Deans, Department Heads, Directors, and Managers,
Note:
Please share this information with the appropriate individuals
in your Department/Region/Camp. If you have received prior
correspondence regarding Position Descriptions please use this as your
updated information and due date.
The
University of Tennessee is updating the system-wide compensation
system. We are excited
for this change. Along with change comes adaptation and preparation for
the new process/procedure. Eventually, we will need everyone with a
regular or temporary appointment to complete a new position description
(PD) followed by an organizational chart. This
process is for any employee, temporary or regular, and responsible to an
E12 account number.
Organization Charts:
The
organizational chart should be compiled of your entire department
starting with the department
head. If you are located at the regional/county level it should start
with the regional director. For Camps, your chart should start with the
Camp Manager. For each entry on the organizational chart, you should
include the position number and title. Employee
names on your charts are optional. We would advise you to leave the
names off so the organizational chart will not need to be updated with
employee turnover. You may upload one organizational chart for each
department/county/region/center in the appropriate
Position Description folder on the SharePoint site. Please name this file
“Organizational Chart”.
SharePoint Site
We
have a SharePoint site set up to store Extension information for the
PDs and organizational
charts. On this site you will find some generic position descriptions
of the Extension job family to help with this process. (Be sure to use
the generic and add how the employee completes the tasks listed with
their percent of time.) If you do not have access
to this site please email debwelch@utk.edu
for access to your department/regional/center folder.
Training Video
Position Descriptions
The
UT Compensation office is immediately requesting position descriptions
and organizational
charts on the job titles listed below. These PDs and organizational
charts are due to be uploaded by November 3, 2017 (if you received prior
correspondence about the due date please note we were able to extend
this date). Once your department/county/region/center
PDs have been reviewed for accuracy, upload them into the Position
Description folder. Please send an email to debwelch@utk.edu
to inform her they are complete. All Position Descriptions should be
saved in the same format as the blank one on the compensation website.
To keep everything consistent, they should be saved with a title using
the IRIS Position number and complete title (with
no employee names).
Example: 50152013 Administrative Support Assistant II
Here is the link to the blank Position description form if you do not
have it.
List of titles needed first:
Accounting/Finance Job Family
Accounting
Assistants, Accounting Specialists, Accounting Coordinators, Accounting
Supervisors, Accountants, Business Managers, Financial Specialists,
Auditors, Budget Directors, Controllers, Chief Business Officers.
Research Job Family
Laboratory,
Technical, and Research Support (Lab Assistants, Lab Technicians,
Research
Specialists, Research Analysts, Research Lab Managers), Researchers
(Research Assistants, Research Associates, Research
Scientists/Engineers), Research Management (Research
Coordinators/Managers, Directors).
Administrative Support
Administrative
Support Aides and Assistants, Administrative Specialists,
Administrative
Coordinators, Executive Assistants, Medical Admin Support,
Administrative Supervisors, Management Specialists, Coordinators,
Training Administrators, Specialists.
Please note: H/R compensation is asking for the titles listed above at this time and
you will not need to do the classification request form. Please be working on other titles to submit at a later date.
Thank you very much for helping us in collecting new position descriptions and organizational
charts for the new compensation system.
Deb Welch
University of Tennessee Extension
Human Resources and Payroll
2621 Morgan Circle
212D Morgan Hall
Knoxille, Tennessee 37996-4525